Office Solutions 4 U
Residential Closing Coordination
  • Receive all bound contract documents from agent
  • Review contract by looking for all signatures, dates, etc.
  • Review for any missing documents for compliance requirements
  • Notify agent of any irregularities/non-compliance
  • Upload contract and all required documents to the agent’s office
  • Change status in FMLS and GA MLS (Listing agent only)
  • Complete FMLS Notice of Closing #117 with confirmation uploaded to agent's office
  • Complete commission document and send to co-op agent if not received with contract
  • Create or complete the appropriate commission document for your office's paperless system
  • Send email to all parties involved that we will be handling closing including important dates and all documents pertaining to closing
  • Obtain a copy of the Homeowner’s Association Covenants and Restrictions, if required
  • Order home warranty with requested company and email information to agent and closing attorney (if applicable)
  • Coordinate with all parties to schedule closing
  • Send email to buyer’s agent and/or buyer with directions to closing attorney’s office and a list of all necessary items to bring to closing
  • Complete various contract documents at the request of the agent
  • Create checklist with all deadlines and special stipulations listed and send to agent
  • Contact mortgage company to verify that a pre-qualification letter has been issued, loan application has been made, appraisal ordered, and that all have been sent to the closing attorney
  • Order termite letter, if applicable
  • Confirm loan status documentation
  • Check with agent to be sure all contingencies and stipulations are handled within deadlines
  • Check status with lender and closing attorney weekly or bi-weekly and email all parties with status update
  • Confirm with closing attorney that all amendments have been received
  • Notify all parties that we are contact person for anything pertaining to closing and that we are assisting Agent
  • Set advance reminders for client pertaining to all upcoming deadlines and ensure deadlines are met. Notify agent of any discrepancies
  • Schedule home inspection and notify all parties upon request and if due diligence allows
  • Email signed Amendment to Address Concerns to closing attorney if applicable (send to lender if requested by Agent)
  • Secure all utility information and send by email to all parties
  • Set up time for final walk-through and notify all parties
  • Complete commission documentation, submit to the Agent’s office, and send signed disbursement authorization to the closing attorney
  • Obtain preliminary settlement statement before closing and send by email to agent for review
  • Obtain a copy of the settlement statement from the Agent along with any other documentation needed/required
  • Upload settlement statement and all required documents to the agent’s office
  • Complete FMLS Notice of Closing #118 and upload confirmation to agent's office
  • Change Status in GA MLS (Listing agent only)
  • Notify agent by email that the contract and closing has been processed

Additional Services Available:

Typing purchase and sale agreement and any associated documents are available for an additional charge.  Contact us for details and pricing.
February 7, 2020