Pre-Closing Coordination
Closing Coordination
- Complete contract documents and any corresponding documentation as per agent’s specific instructions
- Have all documentation from the listing signed by all parties (seller’s property disclosure, community association disclosure, lead based paint exhibit, etc.)
- Send documents to agent’s client for review and signing
- Once all documents have been signed the binding date shall be added (if our agent’s responsibility)
Closing Coordination
- Receive all bound contract documents from agent
- Review contract by looking for all signatures, initials, dates, etc.
- Review for any missing documents for compliance requirements
- Notify agent of any irregularities/non-compliance
- Upload contract and all required documents to the agent’s office
- Change status in FMLS and GA MLS (Listing agent only)
- Complete FMLS Notice of Closing #117 with confirmation uploaded to agent's office
- Send introductory email to all parties involved that we will be the contact person for items pertaining to closing including important dates and all documents
- Complete commission document and send to co-op agent if not received with contract
- Create or complete the appropriate commission document for agent’s office paperless system
- Add all relevant dates to shared calendar and manage deadlines
- Contact mortgage company to verify that a pre-qualification letter has been issued (if not included with contract package), loan application has been made, appraisal ordered, and that all have been sent to the closing attorney
- Email signed Amendment to Address Concerns to closing attorney if applicable (send to lender if requested by Agent)
- Obtain a copy of the Homeowner’s Association Covenants and Restrictions, if requested
- Order home warranty with agent’s preferred company and email information to agent and closing attorney (if applicable)
- Complete various contract documents at the request of the agent
- Check with agent to be sure all contingencies and stipulations are handled within deadlines
- Check status with lender and closing attorney either weekly or bi-monthly and email all parties with status update
- Order termite letter, if applicable
- Coordinate with all parties to schedule closing
- Confirm with closing attorney that all amendments have been received
- Secure all utility information and send by email to all parties
- Send email to buyer’s agent and/or buyer with directions to closing attorney’s office and a list of all necessary items to bring to closing
- Set up time for final walk-through and notify all parties
- Complete disbursement authorization (DA) and submit to the Agent’s office
- Send signed disbursement authorization (DA) to the closing attorney
- Obtain preliminary settlement statement before closing and send by email to agent and client for review
- Obtain a copy of the settlement statement after closing from the Agent or closing attorney along with any other documentation needed/required
- Upload settlement statement and all required documents to the agent’s office
- Complete FMLS Notice of Closing #118 and upload confirmation to agent's office
- Change Status in GA MLS (Listing agent only)
February 7, 2020