Office Solutions 4 U
Commercial Closing Coordination
  • Receive copy of contract and all documents from agent
  • Review contract for all signatures, dates, etc.
  • Review for any missing documents for compliance requirements
  • Notify agent of any irregularities/non-compliance
  • Upload contract and all required documents to agent's paperless system
  • Complete any documents required by the agent's office for listings
  • Notify all parties that we are contact person for the closing and that we are assisting agent
  • Send all documents pertaining to closing to necessary parties by preferred method
  • Create list with all deadlines and special stipulations and send to agent
  • Check with agent to be sure all contingencies and stipulations are handled within deadlines
  • Complete various contract documents at the request of the agent (if GAR forms are used)
  • Verify that all pertinent documents have been sent to the closing attorney
  • Contact lender for updates and to verify appraisal has been ordered
  • Complete and submit commission documentation through agent’s office after earnest money is deposited and all contingencies removed (used as needed if not stipulated in contract)
  • Obtain a copy of the Covenants and Restrictions, if necessary and not already in file
  • Email signed Amendment to Address Concerns to closing attorney if applicable (send to lender if requested by agent)
  • Confirm with Closing Attorney that all amendments have been received
  • Complete commission documentation as required by agent's office and submit.
  • Send signed disbursement authorization to the closing attorney
  • Obtain preliminary settlement statement before closing and send by email to agent and agent's client for review
  • Obtain a copy of the settlement statement from the Agent along with any other documentation needed/required and upload to Agent’s office
  • Mark in each commercial site that property has sold unless syndicated by another listing system

Additional Services Available:

Typing purchase and sale contract (GAR forms only) and any associated documents are available for an additional charge.  Contact us for details and pricing.
February 7, 2020